IMMACULATE HEART OF MARY

BOARD OF CATHOLIC EDUCATION 

Minutes of Proceeding April 4, 2003 

I.      Opening prayer: Was provided by Steve Barton 

Attendance: Norb Goessling, Karen Sanders, Ann Richardson, Ellen Torbeck, Tom Moore, Ed Monohan, Ed Colina, Steve Barton, Sister Armella, Father Britt, Jim Fuhs, Doug Lyons and Rick Schwab. 

II.   Action Items

A.    Minutes of the Previous Meeting:  Approval of the minutes from the December 5, 2002 meeting was tabled until the May 1, 2003 meeting.  Motion to approve the minutes of the April 3, 2003 minutes by Karen Sanders, seconded by Tom Moore  

B.  Old Business:

1.  Long Range Planning Committee.  The recommendation of the Committee was to take the Keyboard Room as a regular classroom starting next year.  The music teacher has requested that she would prefer the Music Room be taken as a regular classroom next year instead of the Keyboard Room.  It was originally recommended by the Committee that the Music Room be taken as a regular classroom in 2004.   

2.  Steve Barton’s Report.  Steve will give a report at the next meeting regarding other Diocesan schools and their office configuration.  He did note that St. Agnes, Blessed Sacrament and St. Pius all have assistant principals.  According to the Diocese, most schools start off with a principal’s assistant who gradually becomes an assistant principal.  The assistant principal has far greater responsibility than a principal’s assistant.  

3.  Chairman of the Board of Education.  Tom Moore has volunteered to be next year’s chairman.

4.  Feasibility of Modular Classrooms.  Ann gave a report on some of the alternatives the school must face when the school runs out of space in four years.

            a.  Permanent Structure.  Ann presented information on a stand alone steel metal building that would be used as a classroom.  The structure would be 30’x40’ and would run $9,200.00 for the steel shell.  This is a simple metal building and the price does not include build-out, doors or windows.  Ann will present more information on this alternative at the next meeting.

            b.  Hall Rental.  It was suggested at the previous meeting that we contact the Knights of Columbus about the possibility of renting their hall for a classroom.  The Knights of Columbus have not yet been contacted, Ann will contact them prior to the next meeting.

            c.  Purchase a used modular classroom.  Ann will contact Larry Bowman to see if any other parishes are looking to sell a modular classroom.

            d.  Location.  It is believed that the best location for a modular classroom or a stand alone permanent structure would be in the back of the school building or at the existing playground.  The existing playground would be moved.  The existing playground has a recurring problem with water drainage.

5.  New Member Selection.  Five parishioners have expressed an interest in being on next year’s Board of Catholic Education.  There will be three names chosen at the next board meeting.

C.  New Business:

            A.  Policy Committee:  Karen presented the 5000 series of policies for our review.  Policy 5115 will be reworded and presented at the next meeting.  Policy 5117 was added.  This policy is regarding the canceling of after school activity if school is canceled due to inclement weather.  Policies 5131 and 5310 were also tabled until next meeting.  Ellen made a motion to approve all policies except 5115, 5131 and 5310.  Seconded by Norb.  All were in favor.

            B.  Principal’s Report:  Questions were presented to the Board regarding the job share situation in the Third Grade.  There is a possibility of another job share in the Third Grade.  This would total 5 teachers for the Third Grade.  Ed does not believe that this would effect the students since they change classes and subjects anyway.  The way it would be set up is so the students would have the same teachers when they change classes.

            The school day that was cut short due to the water main break will not be made up.    

III.       Non Action Items 

General Reports:

A.    Correspondence:  None.  

B.  DRE Report:  Reviewed Sister’s report

            Committee Reports:

A.    Finance:  Doug Lyons arrived at the meeting late and gave a report regarding the financial condition of the parish and the proposed budget.  Next year the book fees will be rolled into Smart Tuition and allocated over the entire year.  This year the Parish has the financial resources to pay for the books fees up front and have the money paid back the following school year.  The Parish has the ability to do this since it has stopped using funds generated from the festival and bingo to operate the parish.  These funds are now used for capital expenses.

B.    PTO:  None.

C.    Parish Council: No report.

D.   Long Range Planning:  See Old Business.

E.   Policy:  See New Business.

F.   Assessment: None

Guest Speakers: See Doug Lyons under Finance Committee Reports. 

IV.  Future Business 

A.    Next Meeting: May 1st at 5:30.

B.    Assignment of Prayer: Sissy 

Meeting was motioned to be adjourned by Norb, and second by Ellen.   Motion passed.