IMMACULATE
HEART OF MARY
BOARD OF
CATHOLIC EDUCATION
Minutes
of Proceeding June 6, 2002
I.
Opening prayer: Was provided by Scott Nesmith
Attendance: Fr.
Britt, Sr. Armella, Norb Goessling, Karen Sanders, Scott Nesmith, Ann
Richardson, Ellen Torbeck, Steve Barton, Tom Moore and Sissy Hillenbrand.
II. Action
Items
A. Minutes
of the Previous Meeting: Minutes were approved (with changes taken by Sissy)
by Scott and second by Karen.
B. Old
Business:
1.
It
is not known whether Ed got together with Finance Council. Tabled until
August.
2.
Parish
Council voted to approve IHM as a no smoking facility, except during
specific events such as festival and bingo.
C. New
Business: (Centered on orientation of new members to the board, its offices and
committees.)
1.
Discussion
about chair and vice-chair positions. It was stated that pressure was felt
on the new board members last year to run for the vice-chair position and
then become chairperson of the board the next year. It was also stated that
it was not set in stone that the vice-chair had to run for the chairperson
position the next year and that anyone could apply or be nominated for that
position. It was decided that whomever wanted to apply to be chair or vice
chair could run.
2.
Discussed
the position of Secretary and how vital this is to our Board as well as the
Parish. It was stated that the Secretary would not need to join any other
committees of the board. Also discussed the possibility of a non-board
parishioner to become the Secretary, though prefer to have a board member
fulfill this role.
3.
Discussed
different committees that board members can participate in.
4.
Discussed
our policy book and how it relates to IHM and coordinates with the Diocesan
policy book.
5.
It
was decided that the selection of new officers would take place at the
August meeting.
6.
A
motion was made by Norb to change all future board meetings to 5:30. It was
okayed by Sissy and second by Ellen. Unanimously approved.
7.
Policy
book updates (referenced policies) inserted into Tom’s, Scott’s,
Sissy’s, Karen’s, and Norb’s handbooks. Awaiting return of policy
handbooks from outgoing members to pass on to incoming members.
II.
Non Action Items
General
Reports:
A. Correspondence:
1.
The
Diocesan School Board minutes were received by Norb. He will review and
report on at next meeting.
B. Director
of Religious Education Report:
1.
On
April 24,2002, Sr. Armella was presented with the Catechetical Leadership
Award for her accomplishments at IHM.
2.
Sr.
Armella pointed out the IHM facility-use calendar and the importance that
all committees schedule their meetings in advance, by completing the form,
with Rose Fahey the church secretary. One should not assume that since a
committee always meets a certain time and place each month that the facility
will be available.
3.
Bible
school will be held the last week of June.
B. Principal’s
Report:
1.
Since
Ed could not attend the meeting, and further information was needed
concerning the school counselor, board members are to email Ed with their
questions at least two weeks before the next board meeting in order to give
Ed time to prepare.
Committee
Reports:
A. Finance:
None
B. PTO:
1.
The
teachers performed for the PTO and parents, thanking them for their support
and contributions throughout the school year.
2.
New
officers were presented.
C. Parish
Council: None
D. Long
Range Planning: None
E. Policy:
1.
Referenced
versions of policies are ready to be handed out. Board members need to bring
policy books to next meeting for distribution of policies.
2.
It
was discussed that the policy book is an ongoing process and the 6000 series
is now being attended to and will be presented for discussion at the August
meeting.
A. Assessment:
1.
Board
members are to turn in their assessment of the board to Scott. Sissy will
have them collated and ready to present at the August meeting.
Guest Speakers:
None
IV. Future
Business
A. Next
Meeting: August 8th at 5:30. Prayer will be given by Tom Moore.
Meeting was adjourned by Ann and second by Scott.