Immaculate Heart of Mary
Board of Catholic Education
Meeting Minutes 

Date: November 6, 2003 at 5:30pm 

Attendees: Ed Monohan, Karen Sanders, Scott Nesmith, Jill Hamlin, Father Britt, Sister Armella, Ann Richardson, Tom Moore, Ed Colina, Mike Ziegler, Steve Barton  

Absent:  Diana Vollman

Presiding: Tom Moore

Recording: Mike Ziegler 

I.            Opening Prayer- provided by Karen Sanders 

II.         Non-Action Items 

            General Reports

A.      Correspondence- Ed Colina addressed problems with getting Smart Tuition information to new parents.                 

B.      DRE Report- Sister Armella distributed and reviewed the Religious Education Date Pad for November and December.  Sister spoke about the recently completed training session for leaders of the Liturgy of the Word with Children program. 

C.      Principal’s Report- Ed Colina spoke about the Sexual Misconduct Awareness program which will be conducted in January for volunteers, coaches, etc. and on February 13^th for staff.  The 7^th and 8^th graders have just finished NATE testing which is part of a national Sampling of both public and private schools.  Ed will also be meeting with Maureen Donnelin of St. Henry H.S. to discuss developing a shadowing program and other mechanisms for IHM 8^th graders to become familiar with the school.  The District Governor’s Cup will be held at IHM in January. 

                        D.      Pastor’s Comments Father Britt had no report.

                          E.                  Committee Reports

1.)     Finance-No report.  Next meeting in January.

                       2.) PTO- Ann Richardson attended the October meeting.  PTO made a $19,000 donation to the school.  Playground has new mulch at a cost of $750.  PTO wants to pursue the Blue Ribbon Designation for 2004-2005 that is part of the No Child Left Behind Initiative.  Designation is based on the application as no site visit occurs. 

                       3.) Parish Council-No report                       

                       4.) Long Range Planning-No report                      

5.)      Policy Committee-None to review at this meeting. 

6.)      Assessment-Scott Nesmith has mailed the assessments to NCEA and Ed Colina’s assessment will be completed soon. 

7.)      New Member Orientation/Handbook- Jill reported that she hasn’t been able to find any existing handbooks.  However, Karen said many items will be incorporated in Policies Manual and updated yearly.

8.)      Recruitment Committee-  Committee will begin meeting in January.  Ann made the suggestion to target PREP and RAP parents 

9.)      Teachers Aides- Tom and Ed Colina met and discussed some of the hurdles such as confidentiality, screening, etc.  Also, some parents already contribute special skills.  Concerns were raised as to the consistency of grading that would be received as well as limiting feedback between teachers and students.  The next step will be for Ed Colina to assemble a committee of teachers to discuss.                      

                       10.) Guest Speakers- No guest speakers.

III.        Action Items 

A.      Approval of Minutes- Motion to approve the October minutes was made by Karen Sanders and seconded by Ann Richardson.  Unanimously approved.            

                  B.                  Old Business- None.         

                  C. New Business 

1.) Parental Concerns- Board Members are to pass along to Ed Colina.  Please cc: Tom Moore for follow-up.  In the future, the Board will address any concerns during the Correspondence section of the meeting.          

IV.        Future Business 

A.      Next Meeting- Thursday, December 4, 2003 at 5:30PM in Meeting Room #1.

B.      Assignment of Prayer- Ed Colina

C.      Adjournment- Motion to adjourn by Ed Monohan and seconded by Jill Hamlin.

Minutes Respectfully Submitted by,

Mike Ziegler