Immaculate Heart of Mary
Board of Catholic Education
Meeting Minutes 

Date: October 2, 2003 at 5:30pm 

Attendees: Ed Monohan, Karen Sanders, Scott Nesmith, Jill Hamlin, Father Britt, Sister Armella, Ann Richardson, Diana Vollman 

Absent:  Tom Moore, Ed Colina, Mike Ziegler, Steve Barton

Presiding: Ed Monohan

Recording: Diana Vollman 

I.            Opening Prayer- provided by Ann Richardson 

II.         Non-Action Items 

            General Reports

A.      Correspondence- Ed Colina received the Diocesan Board of Education meeting minutes.  Diana Vollman to see Tom Moore receives a copy of the minutes.                 

B.   DRE Report- Sister Armella distributed and reviewed the Religious Education Date Pad for October and November.  Sister described “Sister Armella’s Corner” that is being developed and will be available on the IHM Parish website through the “Religious Education” link.

C.      Principal’s Report- Ed Colina ill.  No report.

D.      Pastor’s Comments Father Britt had no report.

 E.                  Committee Reports

                       1.) Finance-No report              

                       2.) PTO- Ann Richardson attended the September meeting.  There was nothing remarkable to report.

                       3.) Parish Council-No report                       

                       4.) Long Range Planning-No report                      

                       5.)      Policy Committee-Policy #P5115 Immaculate Heart of Mary Scholarships was reviewed and no suggestions for revisions. Motion to approve as written by Ann Richardson and seconded by Jill Hamlin.  Policy #P5131 Immaculate Heart of Mary Student Discipline-Discipline Procedures reviewed with no suggestions for revision.  Motion to approve policy by Scott Nesmith and seconded by Jill Hamlin.  Policy #5310 Student Welfare-Physical Exams and Immunizations is on hold until December 2003.  Karen is waiting for a response from Larry Bowman regarding this policy.  This is the last of the 5000 series policies to be approved. 

                       6.)      Assessment-Scott Nesmith has received all completed assessments except for Norb Goessling and Sissy Hildebrand.  Discussion was held as to whether some of the questions were applicable.  Scott is still trying to get an updated version of the assessment for Sister.                       

                       7.) Guest Speakers- No guest speakers. 

III.        Action Items 

A.      Approval of Minutes-One revision made to the September 2003 meeting minutes. Motion to approve the minutes with the one revision by Karen Sanders and seconded by Jill Hamlin.            

                  B.    Old Business    

                  1.) New Member Orientation- Jill Hamlin attended the orientation.  Jill found the guidelines and boundaries discussed at the orientation helpful.  No one from other schools Jill spoke to at the orientation was aware of a “How to Handbook” for his or her facility.                 

                        2.) Recruitment Committee-No report 

                        3.) Teachers Aides- Still recruiting members.  Norb Goessling has offered to help.  No further report.

                  C. New Business

At the next meeting with Ed Colina present there will be discussion of the appropriate avenue to channel “Parental Concerns” which are shared with Board Members.   

IV.        Future Business 

A.      Next Meeting- Thursday, November 6, 2003 at 5:30PM in Meeting Room #1.

B.      Assignment of Prayer- Karen Sanders

C.      Adjournment- Motion to adjourn by Jill Hamlin and seconded by Karen Sanders

Minutes Respectfully Submitted by,

Diana Vollman