Immaculate Heart of Mary Board of Catholic Education
Meeting Minutes 

Date:  September 11, 2003 at 5:30 p.m. 

Attendees:  Tom Moore, Scott Nesmith, Ed Colina, Steve Barton, Jill Hamlin, Michael Ziegler, Father Britt, Sister Armella, Ed Monohan, Ann Richardson and Steve Poat 

Absent:  Karen Sanders, Diana Vollman 

Recording:  Jill Hamlin 

I.                     Opening Prayer – provided by Scott Nesmith 

II.                   Non-Action Items 

General Reports

A.     Steve Poat Introduction – new Pastoral Minister.  Here to help us do our ministry better.  His goal is to make the best decisions for the parish and school.  New music director, Aaron Mahoney has been hired.

B.      Correspondence – Tom received the stewardship time and talent sheets to update Board of Education members.

C.      DRE Report – Sister Armella gave 2 handouts, Faith Formation & Schedule for PREP, RAP & RCIA.  Part of our website will be devoted to religious education & faith formation.  Sister Armella is still looking for an assistant to help with DRE and must be someone with catechetical background.

D.      Principal’s Report

1.  Results of school survey were handed out.  This survey will be done every 5 years in conjunction with accreditation.

2.  Strategic Planning Process – Ed has 3 binders that outline in detail the goals and steps to achieve these goals.  Science, Math & Language Arts curriculum is on line.

3.  Ed handed out web page that teachers access each day with all the information that they need for the day.

4.  IHM Professional Improvement Commitment – Ed & Mrs. Sanfillipo will sit down with all teachers and go through goals, an observation process will follow and then all pertinent comments brought up in surveys will be shared with individual teachers at this time.

5.  Handout of committees formed with teachers assigned to work on curriculum improvement.  Alignment of curriculum (reference handout, IHM-The Place We Want to be).  Observation Day – Teachers must attend 2 observations: 1.Observe the grade above and then will observe a class on another floor.

6.  Handout on Assistant Principals Job Description and Administrative Team Members job description.

7.  Three LCD projectors have been obtained by the school.  2 are installed (computer science and social studies.)

8.  Camp Joy Handout.

9.  Handout on additional classrooms and church building expansion proposal by Parish council.  Would like new modular classrooms by the beginning of next school year.  Handout from Ann Richardson on pricing for modular and steel buildings. 

E.       Pastor’s Comments – Father Britt had to leave for mass. 

F.       Committee Reports

1.  Finance – No report

2.  PTO – No report

3.  Parish Council – No report

4.  Long Range Planning – No report

5.  Policy Committee – Karen emailed policy updates.  Would like someone else to serve on this committee with her.

6.  All Parish Meeting – Tom attended, but had to leave at 10:00 p.m., meeting lasted until after 11:00 p.m.

7.  Assessment – Scott is missing Norb and Sissy’s assessments.  Ed Monohan to complete his. Discussed scope of questions on assessment.  Ann will go through and highlight questions that aren’t applicable to our board. 

III.                 Action Items

A.     Approval of Minutes – August 2003 minutes reviewed.  Motion to approve by Mike Ziegler and seconded by Scott Nesmith.

B.      Old Business:

1.  Vice Chair Position – Ed Monohan was nominated and approved for the vice chair position for the 2003-2004 year.

2.  Committee Assignments:

a.        PTO – Ann Richardson

b.       Finance – Mike Ziegler with Steve Barton as back up.

c.        School Long Range Planning Committee – Ed Colina, Tom Moore and Steve Barton.

d.       Policy Committee – Karen Sanders and Ed Monohan

e.        Parish Council – Tom Moore and Jill Hamlin

f.         Assessment – Scott Nesmith and Ann Richardson.

3.  New Member Orientation will take place on September 17 at 7:00 p.m. in the basement of Marydale Retreat Center.

C.      New Business

1.  Goal Setting:  Tom would like the board to be more outreaching.  Opened floor for suggestions for goals.  Steve suggested diversification of board members (i.e.; senior citizen, single person).  Mike suggested shadowing/leadership program.  Ann suggested introducing the board to the parish.  Jill suggested communication to educated people on what purpose the board of education serves.  Ann also suggested a handbook “how to” for the board members.  Jill & Mike will ask if there are other hand books from other schools at the orientation meeting.  Tom would like to see more teachers’ aides in classrooms via stewardship time and talent sheets as well as Sister Armella’s religion teachers.  Ed Colina would like communication coordination with the parish council on building issues.   Re-visit the mission statement, read it and the constitution before the next board meeting.

2.  Recruitment Committee:  Mike Ziegler, Jill Hamlin and Steve Barton.

3.  Teachers Aides – Tom Moore and Ed Colina will investigate the issue. 

IV.                Future Business

A.     Next Meeting – Thursday, October 2, 2003 at 5:30 p.m. in Meeting Room #1.  Ed Monohan will chair the meeting.

B.      Assignment of Prayer – Ann Richardson

C.      Adjournment – Motion to adjourn by Scott Nesmith and seconded by Ann Richardson 

Minutes Respectfully Submitted by:

 Jill Hamlin