IMMACULATE HEART OF MARY
BOARD OF CATHOLIC EDUCATION 

Minutes of Proceeding September 5, 2002 

I.      Opening prayer: Was provided by Ann Richardson 

Attendance: Sr. Armella, Ed Colina, Karen Sanders, Ann Richardson, Ellen Torbeck, Steve Barton, Tom Moore, Ed Monohan, Scott Nesmith and Sissy Hillenbrand. 

II.   Action Items

A.    Minutes of the Previous Meeting: Corrected unapproved minutes from August 8, 2002 were handed out. Karen Sanders asked for a motion to approve the August minutes. Scott Nesmith motioned for approval and it was second by Ann Richardson. 

B.    Old Business:

1.     Nomination was made for Ed Monohan to be appointed Secretary by Sissy Hillenbrand; it was seconded by Ellen Torbeck and was voted on and approved by the board.  Scott Nesmith agreed to be on the assessment committee again this year.

2.     Ed Colina report.  Read letter from Diocese regarding teacher qualification and certification per IHM Policy 4050.  All of IHM teachers meet Diocesan standards. 

3.     Scott Nesmith report on assessments.  The board assessments have been completed.  They are using a new format for the assessment of the administrator which is more detailed.  This assessment has not been completed as of yet.  The new format will be the same format for assessments of the teachers.  The board, DRE, and school administrator assessment reports were tabled until October board meeting.           

C.    New Business:

1.     Faculty meeting.  Discussed the teacher Code of Ethics and Confidentiality of the school counselor.  The counselor has finished visiting all the classrooms. Scott Nesmith wanted to know if the teacher Code of Ethics would be made available for the parents.  Ed Colina agreed to make the Code of Ethics available for the parents.

2.     Steve Barton discussed the issues of not enough science books for the second grade classes.  The second graders can not take the science books home since they must be shared with other students.  Ed Colina will look into this.

3.     Ann Richardson had questions about improving the art curriculum.  Ed Colina said the art curriculum was written by the diocese and was last revised in 1983.  The diocese does require the art teacher must be certified.  Ed Colina also said that space is a problem.  He will go over the curriculums for art and music with the diocese regarding updating, and will also discuss with the teachers.    

II.        Non Action Items 

General Reports:

A.    Correspondence: None

B.    DRE Report: Sister Armella. The schedule for all religious programs for the year was mailed to parents.  Sister has provided a list of other churches that are having services in commemoration of September 11^th.  The Diocesan celebration of women will be on October 26^th at 9:00 a.m.  The “Life Teen” flyer was mailed to families inviting them to go to the Life Teen Mass, call Karen Gutzeit for questions.  Currently planning for CHRP for women and men for the last weekend of September and the second weekend of October, respectively.  Sister still needs a 3^rd grade PREP teacher for Wed. nights.

C.    Principal’s Report:

1.     Ed went over the new school calendar. He noted that Rita and Kelly are working on grants.  They are currently working on the Hands on Science program grants and the Toshiba grant.  Ed explained the “Four Block” grant and sent three teachers to study the program.  This program has a methodology for incorporation of reading and writing.

2.     Went over the school waiting list, not all the slots are filled.  On August 8^th the school had 568 kids enrolled and the school now has 561 kids enrolled.  Ed noted that a family with four (4) children will probably come in but not all slots will be filled.

3.      Ed said that prior to starting the school year he divided the teachers into small groups to set goals and review the school needs.  A list has been compiled and the teachers will now weigh the importance of each need.

4.     Ed briefly discussed automating the payment system for cafeteria patrons.  He will be meeting with company representatives next week and discuss this at the next board meeting.    

            Committee Reports:

A.    Finance: None

B.    PTO:  None

C.    Parish Council: None

D.   Long Range Planning: None

E.    Policy:  To set up meeting with Father Britt regarding admissions.  Distributed policies approved at last meeting.

F.     Assessment: Tabled until the October board meeting. 

Guest Speakers: None 

IV. Future Business 

A.    New member Orientation and Inservice -  September 18, 7PM at the Catholic Center

B.    Next Meeting: October 3rd at 5:30.

C.    Assignment of Prayer: Ellen Torbeck 

Meeting was motioned to be adjourned by Sissy Hillenbrand, and second by Scott Nesmith.