IMMACULATE
HEART OF MARY
AFTER
SCHOOL PROGRAM
HANDBOOK
GENERAL
INFORMATION
After
School care is available for IHM students, kindergarten through grade 5.
Care is provided from
The
objective of our program is to provide an enriching, nurturing environment for
the children in our care. Our goal
is to have happy healthy children. The
program is regulated and follows the guidelines of the
Our
staff is trained in First Aid and CPR and must complete 12 training hours
annually in the areas of Child Development and After Care programs.
The
IHM After Care program provides time for homework and table activities as well
as the opportunity for outdoor/ activity center play.
No toys, games, electronic devices, etc. may be brought from home.
FAMILY
EMERGENCY FORM
MEDICAL
RELEASE FORM
IMMUNIZATION
CERTIFICATE
The
above forms must be completed for each child in the program.
We mush have the name, telephone number and relationship of each person
who may pick up your child in an emergency.
We will not release a child from our care to anyone who is not listed on
this form unless we have written permission or consent from the parent(s) or
guardian.
CHILD/CHILDREN MAY NOT ATTEND THE PROGRAM UNTIL THE ABOVE FORMS ARE TURNED IN.
PAYMENT
Payment
for After Care may be made weekly or monthly and is due at the time the bill is
issued. PLEASE DO NOT MAKE A PAYMENT UNTIL A BILL HAS BEEN ISSUED.
Payment is dropped of at
a “cash box” at the After Care program.
Make checks payable to IHM After Care.
LATE
FEES
Our
closing time is
DAILY
SIGN IN/ SIGN OUT
All
children will be signed into our care daily when they arrive from school.
You must sign your child out when picking them up.
Enter the school from the cafeteria doors or the side doors by the gym in
the lower parking lot. You will be
charged for a full days care if time is not indicated when signing out.
SAFETY
POLICY
No
child will ever be left alone. (A)
Staff member(s) must be present if the children need to leave the play area for
restroom or water breaks. A First
Aid kit is on hand at all times. There
is also a telephone available for emergencies.
Children will only be released to persons listed on the emergency from
unless written/telephone permission if given from a parent or legal guardian.
MEDICATION/HEALTH
GUIDELINES
If
you child needs medication dispensed during After Care hours, parent or guardian
must send medication in original containers and DAILY instructions to the school
office.
KRS (KENTUCY REVISED STATUTE)
620.030 STATES: (1) ANY PERSON WHO KNOW OR HAS REASONALBE CAUSE TO BELIEVE THAT
A CHILD IS DEPENDENT, NEGLECTED OR ABUSED SHALL IMMEDIATELY CAUSE AN ORAL OR
WRITTEN REPORT TO BE MADE TO A LOCAL LAW ENFORCEMENT AGENCY OR THE KENTUCKY
STATE REPRESENTATIVE; THE COMMONWEALTH ATTORNEY OR THE COUNTY ATTORNEY; BY
TELEPHONE OR OTHERWISE.
(2)
ANY PERSON INCLUDING BUT NOT LIMITED TO A PHYSICIAN, OSREOPATHIC PHYSICIAN,
NURSE, TEACHER, SCHOOL PERSONNEL ARE MANDATED BY LAW TO REPORT ANY SUSPECTED
ABUSE OR NEGLECT.
After
care, day care and pre schools can be a source for the spreading of infection
and disease unless careful procedures are followed.
We will follow strict sanitary guidelines to insure that there are no
unnecessary risks to the children. We
ask that you abide by the following guidelines:
1.
Each
child’s medical history, along with authorization for emergency transport and
medical care, signed by the parent, must be on file BEFORE the child may enter
the IHM After Care Program.
2.
Current
KY Immunization Certificate must be on file within ten (10) days of admission.
3.
Because
your child may become will at any time, it is crucial that we know how to reach
you at all times. If your child is
or becomes ill we will contact you immediately to come and pick them up.
Please keep emergency contacts current.
We cannot be held responsible for the results of incorrect information.
4.
Children
with respiratory illnesses or colds, presenting colored nasal discharge, will
NOT be able to attend. Any discharge
that is profuse and cannot be controlled by normal wiping is cause for a child
to be sent home. The child may also
be excused at the director’s discretion if a runny nose is associated with
fever, and infected throat, a persistent cough, congestion or irritability.
5.
Diarrhea.
A child with more that one loose or watery stool must be sent home.
Children may not return until they have had a least one normal bowel
movement.
DISCIPLINE
POLICY
Children
are to show respect for each other and all those in authority at all times.
Children are also expected to show respect for school and personal
property, as well as all materials used during the After Care program such as
school supplies, games, toys, etc. Children
and parents will be responsible for the replacement or repair of any property
that has been damaged due to improper care.
When
a child’s behavior is dangerous or threatens the safety or well being of
another child, staff members will intervene.
If unacceptable conduct cannot be corrected by verbal communication,
parent will be notified immediately.
Talking
back and the use of improper language or gestures are ALWAYS unacceptable.
In addition, there will be not hitting, fighting, kicking, shoving, or
wrestling of any kind. IF THE ABOVE
ACTIONS OCCUR, PARENTS WILL BE NOTIFIED TO COME AND PICK UP THEIR CHILD/CHILDREN
IMMEDIATELY.
Yelling
and screaming are unacceptable in the parish hall restroom, or hallways.
Inside voices are to be used except the gym or outside. There will be
absolutely no running in the parish hall or in the hallways.
Running can be done only in the gym or outside.
Disregard
for our Discipline Policy or the Code of Conduct outlined in the IHM After Care
Handbook may result in a child being sent to the school principal for reprimand,
or possible dismissal from the program.
PLAY
DATES
If
your child is bringing a friend home after school for a play date, arrangements
must be made for the children to picked up after school at
I
have read the IHM After Care Handbook and am willing to comply with the policies
set forth.
Parent’s
signature________________________ Date _______
Child’s
name _________________________________________
PLEASE
SIGN THIS PORTION AND RETURN
THANK
YOU.
IHM After Care Fees
2008-2009
School Year
Fee
Schedule
Time
Block
1 Child
2 or more children
4:30
– 6:00p
$7.00
$10.50 per day
Full
Day
$14.00
$21.00 per day
You
will not be charged on a particular day if you child/children is/are involved in
an after school activity. You will
also not be charged for absences due to illness, snow days or holidays. You
must give written notification if After Care is no longer needed.
Dear Parents,
We are asking that families commit to particular days and times.
We often in past years have held spaces for parents who may or may not
need the service on a particular day. This
denies a spot for another family/student needing aftercare.
We will offer the program to students in grades K-5.
We are asking that families commit to a particular block of time.
If your needs change, you may revise your commitment at the end of any
month. When you commit to particular
days, you will be billed for those days, even if you choose not take advantage
of aftercare that day.
We need to be able to accurately count on our income from month to month.
We do this to make sure that if we hold a place for your child(ren) we
are not “wasting” a space that could be occupied by another child if you
choose not to use aftercare.
Below is a registration form for next year.
The registration fee is $15.00 for one child and $20.00 for two or more.
Thank you,
Mike Jacks, Principal –
Immaculate Heart of
(Please return to school office with fee payable to IHM
Aftercare)
Family
Name:
Address:
City:
State:
Zip:
Home
Phone:
Work Phone:
Student
Name:
Grade:
Student
Name:
Grade:
Student
Name:
Grade:
Check days you will
need aftercare Mon
Tue
Wed
Thu
Fri
Check hours you will
need aftercare:
Please return
form by
Monday, May 5th