IMMACULATE HEART OF MARY

BOARD OF CATHOLIC EDUCATION 

Minutes of Proceeding August 8, 2002 

I.      Opening prayer: Was provided by Tom Moore 

Attendance: Fr. Britt, Sr. Armella, Ed Colina, Norb Goessling, Karen Sanders, Ann Richardson, Ellen Torbeck, Steve Barton, Tom Moore and Sissy Hillenbrand. 

II.   Action Items

A.    Minutes of the Previous Meeting: Updated minutes from October 4, 2001, November 1, 2001, December 6, 2001, February 6, 2002, April 11, 2002 and May 2, 2002 were handed out and minutes from June 6, 2002 were handed out. A motion was made by Norb Goessling to approve the June minutes. Tom Moore agreed with the motion and it was second by Karen Sanders. 

B.    Old Business:

1.     Nominations were taken for Chairperson, Vice-chair, and Secretary. Results are as follows. Sissy Hillenbrand nominated Norb Goessling for Chair, the nomination was second by Karen Sanders. Nomination was voted on and approved by the Board. Tom Moore nominated Karen Sanders for Vice-chair, the nomination was second by Norb Goessling. Nomination was voted on and approved by the Board. The nominations for Secretary was tabled until the September meeting, due to clarification on use of a video recorder to record minutes.

2.     Explanation was given on each committee by a Board member who served on that committee, to help the new Board members understand the responsibility entailed to serve on that specific committee. The nominations are as follows. PTO will be represented by Ann Richardson and Ellen Torbeck. Finance Council will be represented by Steve Barton and Ellen Torbeck will be backup. Long Range Planning Committee will consist of Norb Goessling, Tom Moore, and Ed Colina. Policy Committee will consist of Karen Sanders and Sissy Hillenbrand. Parish Council and Stewardship committee will be represented by Norb Goessling. Assessment committee will be handled by Sissy Hillenbrand.

3.     The assessments on Ed Colina, Sr. Armella and the Board was tabled until the September meeting due to the absence of Scott Nesmith.

4.     The Diocesan meeting for new Board members will be held on September 18th at 7:00 pm. Ed will sign new board members up. 

C.    New Business:

1.     Karen Sanders passed out the 6000 policy series and opened the floor for discussion. The policies are as follows: Policy # 6110 School Calendar, Policy # 6111 School Day, Policy #6112 School Day Interruptions, Policy # 6113 Grade Range, Policy # 6115 Curriculum Guidelines, Policy # 6120 Religious Education - Curriculum Guidelines, Policy # 6122 Religious Education - reception of Sacraments of Initiation and Firs Reconciliation. Policy # 6123 Instructional Arrangements - School and Church Religious Education Cooperation, Policy # 6300 Curricular Extensions - Religious Vocations, and Policy # 6320 Curricular Extensions - School Clubs. Tom Moore made a motion to approve the above listed policies and this was second by Sissy Hillenbrand.

2.     Steve Barton discussed the issues of school insurance. He brought sample copies of different policies that school children and parents could purchase. Ed commented that this was offered already at IHM.

3.     Norb Goessling wanted to know if the current Admission policy is working. Father discussed the pros and cons of the policy. Karen Sanders and Sissy Hillenbrand will meet with Father to work on revising the current Admission policy.

4.     Policy # 4050 School Personnel - Academic Qualifications and Certification was discussed with principal Ed Colina. He indicated he would verify with the Diocese that all personnel meet the requirements stated in policy #4050

5.     The new list of Board members with there names, addresses, phone numbers, and email was proofread and will be distributed at the next meeting.

 

II.        Non Action Items 

General Reports:
A.    Correspondence: None 

B.    Director of Religious Education Report:

1.     Sr. Armella was unable to stay. Norb passed out her consent calendar.  

C.    Principal’s Report:

1.     Ed reported on the new school counselor. Her name is Shannon Neihesel. She will be at IHM for 3 hours a week. Shannon will introduce herself to each class and will send a packet home to the parents. The counselor was funded in half by a grant for the Boone County Fiscal court.

2.     Received a copy of IHM school Teacher Code of Ethics. This will be addressed at the faculty meeting.

3.     Title I money was received to start reading and math tutoring programs. This year will focus is on reading. Sarah Wischer will be the instructor.

4.     Ed has created a new sample of the assessments for the principal and teachers. He has forwarded a copy of these to Ray Hildebrand and Dr. Bowman of the Diocese for approval in a pilot program.

5.     Ed discussed that tracking is being used for Math only. Starting with the 2nd grade.

6.     Ed discussed that he is preparing for another school accreditation that will take place in the 2003- 2004 school year.

7.     The back to school celebration will be held Sunday, August 18th at 2pm.  

            Committee Reports:

A.    Finance: None 

B.    PTO:  None 

C.    Parish Council: Norb attended, nothing to report. 

D.   Long Range Planning: None 

E.    Policy: None 

F.     Assessment: None 

Guest Speakers: None 

IV. Future Business 

A.    Next Meeting: September 5th at 5:30. Prayer will be given by Ann Richardson. 

Meeting was adjourned by Ellen Torbeck and second by Karen Sanders.