Immaculate Heart
of Mary
Board of
Catholic Education
Meeting Minutes
Date: July 31,
2003 at 5:30pm
Attendees:
Tom
Moore, Scott Nesmith, Ed Colina, Steve Barton, Jill Hamlin, Michael Ziegler,
Father Britt, Sister Armella, Diana Vollman
Absent:
Karen
Sanders, Ann Richardson, Ed Monohan
(Diana
Vollman to provide the handouts etc. from this meeting to those absent.)
Recording:
Diana Vollman
I.
Opening Prayer- provided by Jill Hamlin
II.
Non-Action Items
General Reports
A. Correspondence- Tom Moore received no correspondence during this time period.
B.
DRE Report- Sister Armella distributed and reviewed the Religious
Education Date Pad for August and September.
Sister described the “Liturgy of the Word” program for children ages
6 through 9 that will be initiated in November 2003.
1)
Assistant Principal- Ed Colina has been meeting with Kathleen Sanfilippo
who will be the Assistant Principal on a part time basis.
Cecilia Middendorf will be teaching her 5th grade Social
Studies classes. Mr. Colina will
share the Assistant Principal job description with the Board.
2)
Leadership Training- 38 out of 44 8th graders participated in
2 days of Leadership and Team Building training.
There are different leadership and training events throughout the year
that the 8th graders will take part in.
3)
School Year Theme- this years theme will be 4 Building Blocks- Love,
Integrity, Honesty and Compassion.
4)
New Parent Orientation was conducted.
5)
Supply boxes and new books have arrived and are in the process of being
distributed.
6)
School Furniture/Books- 15 new computer tables have arrived and need to
be assembled. Mr. Colina will
solicit volunteers to help assemble the tables. Still waiting on the arrival of
26 desks and chairs for a classroom. They
are in transit. There is a need for 3 LCD projectors. There are new Science textbooks for the Junior High this
year.
7)
Accreditation- The school is preparing for the Accreditation process that
occurs every 5 years. It is a
requirement of the Diocese.
8)
Enrollment Numbers- Enrollment numbers for the school as of 7/30/03
distributed. 2003-04 current enrollment = 596 K-8th students-
Enrollment with the preschool included is = 668. Other area enrollment numbers
from the last school year: Blessed Sacrament = 607, St. Paul = 604. St. Pius =
647, St. Joseph Cold Springs = 656.
9)
Strategic Planning Process- Handout distributed that contains planning
guidelines for the strategic planning process.
Process briefly reviewed. The board will have direct influence for the
Finances and Facilities/Maintenance goals.
All Board Members need to
review the Strategic Planning Process handout in detail and be prepared to
provide input to the objectives at the September meeting.
10)
Testing Results- Packet distributed that contains the testing results for
2002-03 by grade level. Mr.
Colina shared the variables that can affect the testing results.
Results of the third grade tests discussed.
11)
Survey Status- the parent survey results are being compiled by Caroline
Weltzer and will be given to Mr. Colina. When compiled the results will be
shared with Board members.
2)
Music Director- Position has not been filled.
There are currently 2 applicants.
1.) Finance-No report
2.) PTO-No report
3.) Parish Council-Last meeting was held in June.
a.) Internal Control Study Awarded to VonLehman & Company Inc.-Parish Council has hired VonLehman & Company Inc. Tom Moore will remain independent of the study, as he is an employee of VonLehman & Company.
4.) Long Range Planning-No report
5.) Policy Committee-No report
6.) Assessment-Scott Nesmith distributed the assessment tool to last years Board Members. The Diocese requires the assessment. The responses should be based on the activities of the Board for the previous school year (2002-2003). Diana Vollman to see that Ed Monohan, Ann Richardson and Karen Sanders receive the assessment tool. The assessment tool needs to be completed by all of last years School Board Members and returned to Scott at the next meeting if not sooner.
7.) Guest Speakers- No guest speakers.
III.
Action Items
A.
Approval of Minutes-May 2003 minutes reviewed. Motion to approve the May
2003 meeting minutes with noted revisions by Scott Nesmith and seconded by Steve
Barton.
B. Old Business-No old business to review.
C. New Business
1.) Review of Officer and Committee Descriptions/Duties-Completed.
2.) Election
of Vice Chair and Secretary- Diana Vollman nominated and approved for the
position of Secretary for the year 2003-04.
Karen Sanders has been the Vice Chair for the last 2 years.
As Karen was not in attendance, Tom
Moore will ask Karen Sanders if she will be the Vice Chair for this year.
3.) Assignment of Committees-The Committee assignments were postponed until the September meeting. Prior to September meeting, all Board Members should review the descriptions of each committee and decide on which committees you want to serve.
4.) Goal Setting- For the September meeting, Tom Moore asked that all Board Members be prepared to give his/her thoughts on goals for improving the school/education at IHM for the 2003-04 school year.
5.) New
Member Orientation- Tom Moore will
verify the date and time for the Orientation for the new School Board members.
IV.
Future Business
A. Next Meeting- Thursday, September 4, 2003 at 5:30PM in Meeting Room #1.
B. Assignment of Prayer- Scott Nesmith
C.
Adjournment- Motion to adjourn by Mike Ziegler and seconded by Diana
Vollman.
Minutes Respectfully Submitted by,
Diana
Vollman