IMMACULATE HEART OF MARY

BOARD OF CATHOLIC EDUCATION 

Minutes of Proceeding March 6, 2003 

I.      Opening prayer: Was provided by Tom Moore 

Attendance: Norb Goessling, Karen Sanders, Ann Richardson, Ellen Torbeck, Tom Moore, Ed Monohan, Scott Nesmith and Father Britt. 

II.   Action Items

A.    Minutes of the Previous Meeting:  Approval of the minutes from the December 5, 2002 meeting was tabled until the April 6, 2003 meeting.  Motion to approve the minutes of the February 6, 2003 minutes by Karen Sanders, seconded by Tom Moore

B.  Old Business:

1.     Reviewed letter sent to Father Britt by the Long Range Planning Committee regarding future classroom needs.  The Committee believes that school’s needs for additional classrooms can be met for the next three years by converting rooms that are currently dedicated for a single purpose.  Another classroom will need to be added in the fourth year which will require more difficult decisions.  The Committee suggested converting the Keyboard Room in year one, The Music Room in year two and the Computer Room in year three.  The Committee recommended that keyboard classes and music classes could be mobilized or could be done in one of the smaller rooms in the building.  Moving the Computer Room would entail higher costs and that is why this would not be done until the third year.  It was recommended that the Computer Room be moved to the library.  Ed Colina told the Committee that IHM’s library is bigger than Blessed Sacrament’s library that is also used as a combined library/computer room.  The Committee recommended that in the fourth year the school will need to do one of the following for the needed additional classroom:

a.  Roaming classroom:  The teacher would have to travel from class to class using rooms left vacant during a teacher’s prep time.

b.  Build an additional classroom or use a modular classroom.

c.  Convert the DRE room to a classroom and house its functions elsewhere.   

2.     New Chairman of Catholic Board of Education.  Hope to have this by May meeting.  If more than one person is interested then a name will be pulled out of a hat. 

3.     March 15^th mass.  The Catholic Board of Education will be providing doughnuts, orange juice and coffee after mass.  Everything is in order and 2-3 board members will be needed after each mass.

4.     Feasibility Study.  Ann gave a report on her investigation regarding modular classrooms.  To purchase a new modular classroom would cost $40,000.00 plus set up costs.  The set up costs are estimated at $8,000.00 and does not include permits, utility hook-up, foundation, stairs and ramps.  To purchase a used modular classroom would cost between $26,000.00 and $31,000.00 plus set up costs.  To lease a classroom would cost $725-$775 per month plus set up costs.  It was also suggested that the use of the Knights of Columbus Hall be investigated as being used for a classroom.  The costs of the modular classroom are so high that it would be worth investigating whether the Knights of Columbus would allow the school to rent the hall for special use classrooms. 

C.  New Business:  None. 

III.       Non Action Items 

General Reports:

A.    Correspondence:  Received an e-mail regarding IHM providing 2 year old preschool.  Unfortunately, due to the lack of space to provide for this additional level of classes it does not seem feasible.  

B.   DRE Report.  Reviewed Sister’s consent calendar.   

            Committee Reports:

A.    Finance:  None.

B.    PTO:  None.

C.    Parish Council: Reviewed parish survey.  It is planned to be passed out after mass.  If you have any feedback, please call Chuck Frank.

D.   Long Range Planning:  See Old Business.

E.   Policy:  Karen passed out proposed 5000 series policies.  She requested that

we review these prior to next meeting when they will be voted on.  Policy Committee will formulate a policy regarding school closing and after hours activity per February meeting.

F.   Assessment: None

Guest Speakers: None 

IV. Executive Session 

V.     Future Business 

A.    Next Meeting: April 3rd at 5:30.

B.    Assignment of Prayer: Steve Barton

C.    Group Punishment:  Karen to discuss group punishment and would like to present a discussion at the April meeting. 

Meeting was motioned to be adjourned by Karen, and second by Ellen.   Motion passed.